NCELA Privacy Policy
Last Updated June 5, 2023
Privacy Policy Summary
Thank you for visiting the website of the National Clearinghouse for English Language Acquisition, sponsored by the Office of English Language Acquisition (OELA) at the U.S. Department of Education, and reviewing our privacy policy. Our policy is simple: We collect no personal information about you unless you choose to provide that information to us. We do not sell any personal information to a third party. Other than as further described in this policy below, we will not give, share, or transfer any personal information to a third party.
Personal Information Collected from Users
If you include personally identifiable information (PII) in feedback provided to us through the use of the website, e-mail, social media, or otherwise, because you want us to address issues specific to your situation, we may use that information in responding to your request. In other limited circumstances, including requests from Congress or limited other parties, we may be required by law to disclose information that you submit.
Non-Personal Information Automatically Collected from All Users
To improve and modernize your experience, browsing through the website, reading pages, or downloading information, our website's operating system will automatically record some general information about your visit. Visitors to this website who have JavaScript enabled, which is a default setting in most browsers, are tracked using Google Analytics and cookies, which are employed as Tier I – single-session web measurement and customization technologies, as defined by OMB Memorandum M-10-22. Google Analytics is used to provide aggregated statistics on how the website is used so that we may optimize the performance of the website for future releases. Google Analytics uses single-session cookies and collects IP addresses along with additional non-personal information. Google Analytics data is shared with Google as a condition of its use. To learn more about Google Analytics privacy, please visit http://www.google.com/intl/en/analytics/privacyoverview.html.
You may opt out of Google Analytics by disabling JavaScript within your browser or using the Google Analytics Opt-Out Browser Add-On. Disabling Google Analytics or JavaScript still permits you to access comparable information or services. To disable JavaScript, refer to your vendor’s browser instruction guide (e.g., Internet Explorer, Mozilla Firefox).
To opt out of cookies, you should refer to http://www.usa.gov/optout_instructions.shtml, which contains general instructions on how the public can opt out of some of the most commonly used web measurement and customization technologies.
Information You Send to Us
If you are in interested in receiving e-mails from us that will notify you of such things as upcoming events, webinars, new publications, and other timely events, you may affirmatively request and subscribe to NCELA Nexus, our semimonthly newsletter, by sending us your e-mail address using the subscribe feature of the service. Conversely, you may contact us to opt out (or unsubscribe). We will not sell or rent your e-mail address, and we will not disclose your e-mail address to any third party other than as required by law or to our contractors that have enter into non-disclosure agreements with us.
If you send us PII because you want us to address issues specific to your situation, we may use that information in responding to your request. In other limited circumstances, including requests from Congress or limited other parties, we may be required by law to disclose information that you submit. We also may disclose your PII to our contractors that enter into non-disclosure agreements with us. Because e-mail is not necessarily secure against interception, please only e-mail us information that is necessary to help us process your request.
Information Collected from Interactive Forms
On some of our web pages we offer interactive forms that let you voluntarily submit personal information (such as your e-mail address, name, or organization). We will use all submitted information only for the purposes states on the form (e.g. to collect your information in order to send publications you request). The information is only made available to NCELA staff or as required by law.
Links to Other Sites
Our policy discloses the privacy practices for the NCELA website. But we provide links to other websites. When you leave the NCELA website (www.ncela.ed.gov), you will be going to sites that are beyond our control. These other sites may send their own cookies to users, collect data, or solicit personal information. The privacy policies and procedures described here for NCELA do not apply to any external links. We encourage you to read the privacy policies of any site you link to from ours, before you share any personal information with them. Be informed. You are the person best qualified to protect your own privacy.
Social Media
We are using third-party social media sites to provide content in formats that may be useful or interesting. We will collect no PII about you using third party social media sites unless you choose to provide that information to us, and the NCELA team will review and monitor the PII that becomes available through these third-party social media sites. Any PII collected through the use of third-party social media sites will not be shared outside of the NCELA team. PII that becomes available through the use of third-party social media sites will be used solely by authorized individuals in the performance of their duties in responding to your feedback as part of a conversation.
We will mitigate the risk of using third-party social media sites by (a) directly linking to this privacy notice from the social media site, if possible; (b) including links on the NCELA website to our official social-media pages and accounts; (c) using the NCELA logo on our social media pages and accounts to make it clear that the account is related to NCELA; and (d) providing comparable information and services through the NCELA website or other official means. For example, members of the public will be able to learn about our activities and communicate with us without having to join a third-party social media website. In addition, if we use a third-party service to solicit feedback, we will provide an alternative e-mail address where users can also send feedback.
The privacy policies and procedures described here for the NCELA website do not apply to any social media sites (e.g., Facebook, Twitter, YouTube, MySpace, LinkedIn, Flickr). We encourage you to read the privacy policies of any site that you link to from ours, before you share any personal information with them. Be informed. You are the person best qualified to protect your own privacy
Records Management
NCELA records are deleted and destroyed when we determine they are no longer needed for administrative, legal, audit, or other operational purposes, or up to three (3) months, whichever is greater, according to NARA General Record Schedules, including GRS 20, Item 1(c), GRS 23, Item 7, and GRS 24, Item 6(b).
Security
We maintain a variety of physical, electronic, and procedural safeguards to protect your personal information. For example, we use commercially reasonable tools and techniques to protect against unauthorized access to our systems. Also, we restrict access to PII to those who need such access in the course of their duties for us. Your own efforts to protect against unauthorized access play an important role in protecting the security of your personal information. You should be sure to sign off when finished using a shared computer, and always log out of any site when viewing personal information.
Acceptance of NCELA Privacy Policy
By using this website, you agree to the terms and conditions within this Privacy Policy. If you do not agree to the terms and conditions, please do not use the website.
Changes to this policy: The NCELA privacy policy will be revised or updated if our practices change or if we develop better ways to keep you informed. We reserve the right, in our sole discretion, to change, modify, add, or remove portions of this policy at any time. Your continued use of the NCELA website following the posting of any changes to these terms indicates your acceptance of those changes. You should refer to this page often for the latest information and the effective date of any changes. If changes are made to this policy, a new policy will be posted on our site and the date at the top of the page will be updated. Changes to the policy will not apply retroactively.
EL Family Toolkit Mobile Application
We offer a mobile application called "EL Family Toolkit" available on both iOS and Android platforms. This application is developed by "Manhattan Strategy Group”.
By using the EL Family Toolkit Mobile Application, you agree to the terms and conditions within this Privacy Policy. If you do not agree to these terms and conditions, please do not use the application. Changes to this policy will be updated in this section and the date at the top of the page will be updated.
Questions?
If you have questions about this policy, please contact askncela@manhattanstrategy.com.